Thanks to the strides made in engineering and innovation, there’s technology to tackle everyday business operations.
From hiring and paperwork, to payroll and benefits, to employee engagement and performance reviews, technology has streamlined nearly every part of how a company functions. And now, companies can elevate another process with the help of tech - creating and managing the org chart.
Traditionally, manually building an org chart has been a painstaking process. While tools like PowerPoint, Excel and Word appear to have what you need to create an org chart template from scratch, they lack the certain ease-of-use and sophistication needed to build something that’s scalable and accessible across a business. With these tools you’re likely to spend hours moving around boxes and making sure everything is aligned properly.
If you’ve been creating org charts in PowerPoint, it might be time to reconsider. When building an org chart, leveraging technology like ChartHop that automatically builds your org chart’s scaffolding for you, goes a long way.
Here’s three benefits to replacing your PowerPoint org chart template with automated org chart software.
1. Automate Manual Processes
Building an org chart template in PowerPoint is an entirely manual process. To successfully create one using PowerPoint, users have to collect employee data from disparate systems and spreadsheets, which can take hours of toggling through sheets and tabs.
After data is collected, it has to be individually entered into the chart which, in some cases, has to be hand-drawn. Not only is this step tedious, it’s also prone to human-error and can result in typos and mistakes.
Depending on the size of your company, you likely will need to split up departments and teams over many different slides, limiting your ability to meaningfully focus on different areas of analysis.
Then, once you think your org chart is complete, it’s not - as soon as someone’s title changes or new roles are added, it becomes outdated. This leaves you to restart that entire process all over again.
Long story short: creating an org chart in PowerPoint, Excel or Word is hard work.
Using a modern org chart creator like ChartHop can eliminate these time-consuming processes from start to finish, freeing up your time to drive action from your data rather than collect and organize it.
2. Data-driven decision making
Typically, org chart templates built in PowerPoint and Excel are flat and fixed, displaying names, titles and departments.
ChartHop seamlessly integrates data from your HR tech stack into your org chart so it is always up to date - saving you hours of manual work!
Software like ChartHop integrates with pre-existing HRIS systems directly to your org chart. Not just standard data like names and roles, but more rich datasets, like people demographics, tenure, payroll, performance reviews, and more. You can also upload photos so your staff can put faces to names! These features allow your org chart to serve as a single source of truth for everything related to people.
It also empowers your people to make more-informed business decisions. With data stored in one dynamic and visually-rich resource, your people can spend less time tracking data down, and more time turning insights into action.
With ChartHop's org chart, your organization has everything it needs to build reports, analyze trends and drive your business strategies forward.
3. Increase org-wide visibility
The org charts created in PowerPoint, Excel, and other manual tools aren’t necessarily easily accessible by everyone in an organization. This is because:
- They’re static - Aside from clicking through slides or scrolling through a PDF, traditional org chart templates don’t provide employees with much interaction or engagement.
- They’re unreliable - Without automatic data syncs, your org chart is only as reliable as its last edit. That means your employees are unable to use it as a source of truth for your company’s people data.
- They have to be distributed manually - Business leaders have to individually distribute finished org charts, adding another step to an already lengthy process. When using org charts for headcount planning, uploading to an intranet or sending over email could potentially expose sensitive information about your company’s budget and future plans that you’re not ready to make public to your colleagues.
With ChartHop you can export your org chart to PowerPoint so that you can easily present on org happenings in important meetings.
With ChartHop, your org chart template is transformed into an accessible and informative resource that everyone can use to make better decisions. No more run-of-the-mill slide decks - ChartHop enables your employees to access everything they need from one secure platform.
Using manual systems to build an org chart template is outdated. It’s time-consuming and tiring - valuable time that could be used to drive business is wasted toggling through tabs and typing in data. It’s also inaccessible, resulting in static PDFs or slide decks that have to be distributed manually.
Most importantly, PowerPoint, Excel and Word don’t integrate with your HR tech stack, leaving data disparate and untapped. Luckily, the right org chart software solves all of this.
With technology like ChartHop, you can create org charts that harness all of your people data and serve as a single source of truth the entire organization can leverage to drive better decision-making.