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All-Hands Checklist

Jul 11, 2021| Reading time: 2min

BY Alex Hilleary

Principal Content Marketing Manager

All-hands meetings are an opportunity for people-first teams to open communication lines between employees and leadership. When done well, a regular all-hands meeting will drive alignment across your team and enhance your company culture. Here’s how to run an incredible all-hands meeting.

Setup

Roles

  • Leadership Team
  • People Ops Manager

Before you start an all-hands meeting

  • Choose the best space to gather your team, online or offline
  • Set a fixed date and send out calendar invitation
  • Write down the recurring meeting agenda and share it with your teams
  • Figure out how often to meet (Facebook has weekly town halls, Buffer meets on a monthly basis)

Checklist

Preparation

Leadership Team tasks

  • Decide on various presenters
  • Gather important data you want to reflect on

People Ops Manager tasks

  • Put all slides in one presentation
  • Appoint the moderator
  • Collect questions before the meeting

On All-Hands meeting day

People Ops Manager tasks

  • Introduce the agenda
  • Have various speakers share the stage
  • Ask for questions and comments

Leadership Team tasks

  • Engage your team during the meeting (try posting a poll—we love Slido!)
  • Respond to questions asked before the meeting

After All-Hands meeting

People Ops Manager tasks

  • Share recording and slides with the whole team
  • Ask for feedback on what your team would like to include in the next meeting
  • Don’t forget to update the agenda for the upcoming all-hands

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